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Storage and Reporting Updates for OneDrive, SharePoint and other Office 365 cloud services

With the updates that will be listed in the article below, Microsoft wants to stress the importance in the security of their customer’s organizations. The new updates will help admins and compliance officers, audit and track activity through reporting and activity logs on SharePoint Online and OneDrive for Business. Microsoft also increased data and storage capabilities across Office 365 apps, as well as SharePoint Online. New auditing and reporting features for Administrators Clients who are currently licensed with Office 365 now have the ability to create activity reports by clicking “Start recording user and admin activities” located under the Reports tab in the compliance center. Microsoft mentions that this new update includes file and folder actions such as view, create, edit, upload, download and delete; sharing actions like invitation and access requests; and synchronization activity. Every report can be customized by the user or by the file changing the data range. This would be useful in the case where an administrator or compliance officer needs to understand or monitor the actions of one or more individuals regarding their SharePoint Online Document library or OneDrive for Business usage. I.E: holding employees accountable for keeping their noses out of places they don’t belong. Today, audit history is retained for 90 days by default. However, admins do have the ability to export the results to a CSV file. Microsoft also allows audit data to be consumed via Office 365 Management Activity API. This provides the organizations and ISVs with a consistent organizational concept across all activity logs. These organizations are able to utilize this organization to strengthen their security through compliance monitoring and reporting solutions. For more information about how search the audit log click here. 1 Additional TB for Pooled SharePoint files Total content stored on Office 365 is growing by approximately 300 percent annually. In order to keep up with demand Microsoft has increased default storage by 1 TB, plus one half a GB per user. This new data will be available across not only Office 365, but also SharePoint and Office 365 Groups and Video, up from the previously mentioned 10 additional GB. Organizations on Microsoft’s premium Enterprise, Government and Educational plans will now have access to unlimited storage on OneDrive for Business.   Customers and organizations will be able to index one-million items from on-premises SharePoint Online for each 1 TB of pooled storage. Existing indexed items in SharePoint are already covered through the Office 365 Investment. Any needed additional storage can be purchased through SharePoint on a GB, per month basis. For more details regarding the information listed in this post head over to SharePoint Online: Software Boundaries and...

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Improve How SharePoint Online Performs – Creating a Document Library Index
Dec03

Improve How SharePoint Online Performs – Creating a Document Library Index

Indexing columns can be very useful when organizing several items in a list or library. To improve the performance of a list or library, you can index a column. You can also use the indexed column to filter views. Each additional column index consumes extra resources in the database. So make sure to plan ahead and only index the columns that are needed. Creating an Index on a Column in Your Library In your document library, select the “Library Tab” in the Ribbon, and then click “Library Settings”.   Under the Columns section, click the “Indexed columns” link.   Then the Indexed Columns window appears. Click the “Create a new index” link.   In the Primary column for this index, select a column that you would like to index.   Click Create. An index has now been created. This index will be available for the Filter by option when creating a view.   If, you are interested in learning more you can view this article https://support.office.com/en-nz/article/Manage-lists-and-libraries-with-many-items-fba0c8b7-79bb-4ea4-9aff-bf145a689e8e Share...

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Microsoft Upgrades Office 365 with Unlimited Cloud Storage
Nov03

Microsoft Upgrades Office 365 with Unlimited Cloud Storage

Storage limits have just become a thing of the past. Microsoft recently announced their OneDrive cloud solution will now offer unlimited storage to both their Office 365 Consumer and Business customers. Moving forward, all Office 365 customers will get unlimited OneDrive storage at no additional cost. With this move, the tech giant takes big step towards serving business clients with enterprise cloud needs, but what really sets this move apart from competitors like Dropbox and Box is the total compatibility with SharePoint. SharePoint extends functionality across Office 365, uses OneDrive for data storage, and organizes your work documents. It’s the perfect tool for collaborating on projects, sharing files privately, and even has an enterprise social media network that’s accessible only by your company. Microsoft’s Office team also announced a new feature: Office Delve, which is designed to bring projects and documents to common collaborators rather than having them hunt through their file system for them. Delve displays information that is most relevant for each person based on the work they’re doing combined with the people they’re engaging with. You don’t have to remember where stuff is stored or who shared it with you – but privacy is king, so you and your collaborators only get to view content they have been given access to. First Release customers will get their unlimited storage upgrade starting in 2015 and OneDrive for Business costumers will be updated “in the coming days.” But if you’re hungry for more cloud storage, you can take advantage of the 1 TB of storage available in the meantime. If you’re not the patient type, you can hop to the front of the line by visiting preview.onedrive.com. To learn more about how a SharePoint or Office 365 solution can help your business, contact us! Share...

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Benefits of a Microsoft Cloud Solution
Oct21

Benefits of a Microsoft Cloud Solution

If communication breakdowns are hindering your business and holding up progress on collaborative projects, a Microsoft Cloud Office 365 or SharePoint solution may be the perfect answer to your problems. Project Management A must-have for collaborative projects; having a central point of reference for multiple users to share content, ideas, files, information, and project documents is an invaluable tool. With the ability to manage multiple teams, users, and clients, SharePoint ensures your employees have accurate and up-to-date information. With a Hosted SharePoint, you can rest easy knowing your files and data are safe in a secured, off-site location. Centralized Information There’s no need to go between several different departments looking for each bit of information you need to assemble a project. SharePoint offers shared information hosting that’s searchable – perfect for tracking down elements of your business documentation. If there’s a missing piece, you can write it down, upload it to SharePoint and make it available to coworkers. Low-Impact Upgrade Organizations already familiar with the Microsoft Office suite will have no trouble moving to a SharePoint solution. Integrated with Office 365 and other Microsoft-family services, the amount of training required is minimal compared to other cloud-based solutions. Choose your Cloud Users Highly customizable, Vorsite can cater a Microsoft SharePoint solution to fit your specific needs. Choosing to limit access or storage to users, clients, or project managers is completely achievable and some organizations even implement a “hybrid cloud,” meaning some data is stored off-site while other sensitive data remains on a separate local server or private data center. Disaster Recovery In the event of a major disaster, cloud solutions have been proven to be more reliable than locally hosted servers. With centralized storage, management, and backups, data recovery can be faster and easier in the face of compromised infrastructure or physical damage to a server. Yammer: A Social Network for Your Business “What if we had Facebook, but just for us?” Yammer offers a strong, dynamic social media platform for you and your employees. Share files, comment on activity, discuss projects – all privately and in an insular, secure area that can be tied to your SharePoint solution. It’s a must-have for collaborating on projects or simply planning an office happy hour. If you’re still not certain how Microsoft Cloud could benefit your company, chances are we have a customized solution that can be perfectly applied to your specific circumstances and needs. Contact Vorsite to get started today! Image source Share...

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Why Banks are Switching to SharePoint and Office 365
Oct09

Why Banks are Switching to SharePoint and Office 365

Businesses and institutions of all sizes are switching their digital infrastructure and data processing to cloud solutions. But as Tom Groenfeldt reports for Forbes, major banks may be the next big industry to move to the cloud. According to the Boston-based research group Aité, their recent survey of 29 senior technology executives at financial institutions in the United States suggests that the timing of this shift is aligned with the implementation of cost-saving measures and prioritization of regulatory compliance. Private cloud solutions are of interest to these banks, as they’d be storing sensitive data. Public clouds would handle other, less-vital information. More commonly, banks are mixing the two philosophies and implementing a hybrid cloud solution. Because they increasingly must support multiples lines of business and increasing compliance regulations, banks and their employees are subject to an extensive and intricate environment of people, processes, and technology. And when major data processing is needed for testing, applications, and development, cloud solutions are able to ramp up computer resource usage on demand and only pay for what it uses. Bank of India recently implemented a SharePoint solution to automate their loan and application deposit process in over 4,100 branches and its 50 offices across the country. By doing so, they’ve reduced their application turn-around time by 50% and have improved customer satisfaction and operational efficiency. These advantages make SharePoint appealing to large institutions, but it’s scalable to small and medium-sized businesses as well. Keeping information on a closed network and private to only you, your employees, clients, and partners is a valuable solution to project management needs. It’s also agile, allowing a high level of customization and scalability. Many companies use SharePoint on a measured scale and mixing with legacy systems that handle other operations. SharePoint is simple enough for project managers to supervise and implement new tasks, information, and platform changes with minimal or no IT supervision or authorization. It’s likely your IT department will meet this with some resistance, as the same level of control isn’t offered, but the technical requirements on them will be decreased and allow them to focus on other issues within your organization. So what are some of the benefits of switching to a cloud-based information intranet using SharePoint and Office 365? –       It provides employees with easy access to the Office 365 suite, forms, and contact info. –       Reduces complexity and approval workflow processes. –       Offers online training and support built-in. –       Allows easy access to group/work teams and projects. –       Establishes a clear and clean information delivery system for administrators and supervisors. –       Provides an avenue for creating and deploying information and applications. –      ...

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12 Surprising Facts About SharePoint
Aug23

12 Surprising Facts About SharePoint

It’s not like Microsoft’s SharePoint is new to the cloud market. The web application platform has been a popular business management solution since shortly after its launch in 2001. SharePoint was originally developed with three key features: Intranet: A network of private websites much like the Internet, but typically shared within an organization only. Document Management: Track and store documents, like a shared computer hard drive. Content Management: Store and share information, including who has access and which files can be edited. But even more than a decade after its launch, SharePoint still has some surprises for casual users, especially with the wealth of new features that make up the most recent editions. SharePoint Facts and Statistics 1. More than 80% of all Fortune 500 companies use SharePoint in some capacity. 2. SharePoint was most popular between 2006 and 2011, when more than 36.5 million licenses were sold to businesses and individuals around the world. 3. But users continue to pour in – at a rate of around 20,000 new users every day. 4. SharePoint was worth about $1.9 billion in 2009. It’s value today? $6.44 billion. 5. SharePoint has a premium edition appropriate for most business environments, but users can also use some features for free and there is a robust free trial available. 6. Beginning with SharePoint 2010, Microsoft increased the multilingual capabilities of the software. Users can now switch languages in a few clicks, and can access pages in more than 39 major languages including Serbian, Greek, and Thai. SharePoint Tips and Tricks 7. SharePoint is a perfect tool for sharing training materials that you want to keep private to your organization, clients, or partners. 8. As a project management tool, SharePoint remains one of the cheapest and most effective options for small to mid-sized businesses, yet it is robust enough to satisfy the needs of major companies. 9. You can use SharePoint to set up a single website that acts as the archive for all company emails. You can use this website to quickly search through emails if you need to find information. 10. SharePoint is already well set up to allow users to access documents, websites, and other content on their mobile devices. 11. A careful attention to setting up alerts for all tasks performed within SharePoint can considerably improve the value of the tool to your organization, including storing notifications in the same archive as other company emails. 12. Set up one page to act as a “bulletin board” for your company where administrators can post events, announcements, and related documents (sign up and waiver forms, for example). This can help you organize...

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